Export Budget vs Actual Report into Google Sheets
SECTIONS IN THIS ARTICLE
To generate the accounting report from QuickBooks, you need to be logged in to QuickBooks. Then you need to select from the menu Add-ons -> G-Accon for QuickBooks -> Standard Accounting Reports -> Budget vs Actual.
#How to design a template for the report?
Select the Budget vs Actual option from the drop-down menu. G-Accon for Xero provides the ability to set up the Date Range for your data manually or you can refresh your data dynamically.
There are required and optional attributes for the Budget vs Actual report.
Dynamic Date Range
You have the ability to set up the Dynamic Date Range. The report data will be calculated based on the selected Date Range. For your convenience, there are pre-populated values such as This Month, This Quarter, This Year, Last Month, and so on.
Static Date Range
You also have the ability to set up the Static Date Range To and From
Custom Date Range
You can also use the cell reference (the icons next to “To” and “From” fields) to set up the custom dates from your google sheet.
(Yearly, Budget 2021, Budget 2020, ect)
(Monthly, Quarterly, Yearly)
( Accrual, Cash)
Sort Previous Periods
( Ascending, Descending)
CHANGE PULL SETTINGS (OPTIONAL FEATURES)
Change Pull Settings allows you to perform the following operations:
Create a New Google Sheet
Display Report Title
Display Only Account Codes
Keep Original Formatting
Only Data Rows
Only Report Summaries
Display Fully Qualified Names
Create a Data Table Around Pulled Data
Freeze Data Table Header
Exclude from Auto Refresh
Remove Empty Dividing Rows
Create Deep Links to Xero
You can also provide the start cell, for instance, A11. And provide the name of the template in Template Name field, for instance, Template Name 1.
To execute the process, click on the Execute button. The report will be populated in the Google Sheet.
#How to schedule automatic data refresh?
To schedule the auto refresh, you can create a workflow thru the option Create Workflow and schedule auto-refresh and notification processes. Automatic workflow allows users to create different workflows, include specific templates, set up the different schedules for different workflows, notify the customers, clients, and team members using different automatic notifications within the same spreadsheet.
See the Create Workflow for further information.
#How modify your report and update your template?
You are in the middle of the refresh process and you realize you need to modify your report. You need to select Add-ons -> G-Accon for QuickBooks -> Update/Modify/Delete Templates for Current Sheet
Select the object, make the necessary changes to it and Update the template or Update and Execute the new query.