Budget vs Actual

Export Budget vs Actual Report into Google Sheets

SECTIONS IN THIS ARTICLE

Design Template
Schedule Automatic Refresh
Modify Template
YouTube Videos


To generate the accounting report from QuickBooks, you need to be logged in to QuickBooks. Then you need to select from the menu Extensions -> G-Accon for QuickBooks -> Standard Accounting Reports -> Budget vs Actual.

Export Actual vs Budget into Google Sheets

#How to design a template for the report?

Select the Budget vs Actual option from the drop-down menu. G-Accon for Xero provides the ability to set up the Date Range for your data manually or you can refresh your data dynamically.


Select parameters

There are required and optional attributes for the Budget vs Actual report.

Dynamic Date Range
You have the ability to set up the Dynamic Date Range. The report data will be calculated based on the selected Date Range. For your convenience, there are pre-populated values such as This Month, This Quarter, This Year, Last Month, and so on.

Static Date Range
You also have the ability to set up the Static Date Range To and From 

Custom Date Range
You can also use the cell reference (the icons next to “To” and “From” fields) to set up the custom dates from your google sheet.


Required Attributes

Budget
(Yearly, Budget 2021, Budget 2020, ect)

Interval 
(Monthly, Quarterly, Yearly)

Accounting Method
( Accrual, Cash)

Sort Previous Periods 
( Ascending, Descending)

Accounts


CHANGE PULL SETTINGS (OPTIONAL FEATURES)

Change Pull Settings allows you to perform the following operations:

Create a New Google Sheet
Display Report Title
Retrieve Headers
Display Only Account Codes
Freeze Data Table Header
Create a Data Table Around Pulled Data
Keep Original Formatting

Remove Empty Dividing Rows
Exclude from Auto Refresh (Deprecated)
Display Fully Qualified Names
Only Data Rows
Only Report Summaries

Create Deep Links to QuickBooks
HighLight Every Other Row

Append to the Previous Template
Add Company Name Column


You can also provide the start cell, for instance, A1. And provide the name of the template in Template Name field, for instance, Template Name 1.

MULTI-CURRENCY CONVERTER (OPTIONAL FEATURES)

If you need to generate this report in a specific currency your next step would be to select a Multi-Currency Converter.

You have multiple options here. First of all, you need to choose the report currency. We have chosen “EU” currency. Then by clicking on the radio buttons “Use Latest Rates” or “Use Custom Rates”, you can either request the current exchange rate from the currency exchange rate provider or set your own custom exchange rates.

Use Latest Rate

If you select “Use Latest Rates” and click on the “Execute” button, the report will be generated based on the latest available exchange rate from the exchange rate provider. Everytime you refresh this report, the latest exchange rate will be used.

Your next option is to set up the custom exchange rate. First, you need to select “Use Custom Rates”, enter the desired date, and make a decision to either obtain the exchange rate directly from the exchange rate provider or generate a separate tab with exchange rates for multiple currencies. This additional feature allows you to manually modify any exchange rate values and use them in the report generating process.

Use Custom Rates

Finally, you can generate a report by clicking on the “Execute” button. The report will be populated in the Google Sheet.

Export Account List into Google Sheets


#How to schedule automatic data refresh?

To schedule the auto refresh, you can create a workflow thru the option Create Workflow and schedule auto-refresh and notification processes. Automatic workflow allows users to create different workflows, include specific templates, set up the different schedules for different workflows, notify the customers, clients, and team members using different automatic notifications within the same spreadsheet.
See the Create Workflow for further information.


#How modify your report and update your template?

You are in the middle of the refresh process and you realize you need to modify your report. You need to select Extensions -> G-Accon for QuickBooks ->Edit Templates for Current Sheet

Edit Templates for Current Sheet

Select the object, make the necessary changes to it and Update the template or Update and Execute  the new query.