Consolidate Multiple QuickBooks Entities in Google Sheets
SECTIONS IN THIS ARTICLE
Schedule Automatic Refresh
To generate the Consolidated Balance Sheet report from QuickBooks, you need to be logged in to QuickBooks.
#How to design a template for the report?
To start the consolidation report, you need to select G-Accon for QuickBooks–>Consolidated Reports menu option.
You need to have at least two QuickBooks organizations to be able to generate the consolidated report. Your next step is to select all entities for which you will be generating consolidated reports.
Then you have to select the desired financial report such as Profit and Loss (Income Statement), Balance Sheet, or Cash Flow from the drop down filter.
Select the Balance Sheet option from the drop-down menu.
There are required and optional attributes for the Consolidated Balance Sheet report.
G-Accon for QuickBooks provides the ability to set up the Date Range for your data manually or you can refresh your data dynamically.
Dynamic Date Range
You have the ability to set up the Dynamic Date Range. The report data will be calculated based on the selected Date Range. For your convenience, there are pre-populated values such as This Month, This Quarter, This Year, Last Month, and so on.
Static Date Range
You also have the ability to set up the Static Date Range To and From
Custom Date Range
You can also use the cell reference (the icons next to “To” and “From” fields) to set up the custom dates from your google sheet.
To compare with ( ### ) periods
Accounting Method (Accrual/Cash)
Sort Previous Periods
Report Layout (Traditional/Historical)
CHANGE PULL SETTINGS (OPTIONAL FEATURES)
Change Pull Settings allows you to perform the following operations:
Create a New Google Sheet
Display Report Title
Create Deep Links to QuickBooks
Freeze Data Table Header
Create a Data Table Around Pulled Data
Remove Empty Dividing Rows
Keep Original Formatting
Display Only Accounts Codes
Display Fully Qualified Names
Group Rows By Account
Only Data Rows
Only Report Summaries
Highlight Every Other Row
Append to the Previous Template
Add Company Name Column
You can also provide the start cell, for instance, A1. And provide the name of the template in Template Name field, for instance, Template Name 1.
To execute the process, click on the Execute button. The report will be populated in the Google Sheet.
MULTI-CURRENCY CONVERTER (OPTIONAL FEATURES)
If you need to generate the consolidated report in EU currency based on the January 19, 2022 currency exchange rate. Your next step would be to select a Multi-Currency Converter.
You have multiple options here. First of all, you need to choose the report currency. We have chosen “EU” currency. Then by clicking on the radio buttons “Use Latest Exchange Rate” or “Use Custom Exchange Rates”, you can either request the current exchange rate from the currency exchange rate provider or set your own custom exchange rates.
If you select “Use Latest Exchange Rate” and click on the “Execute” button, the consolidation report will be generated based on the latest available exchange rate from the exchange rate provider. Everytime you refresh this report, the latest exchange rate will be used.
Your next option is to set up the custom exchange rate. First, you need to select “Use Custom Rates”, enter the desired date, and make a decision to either obtain the exchange rate directly from the exchange rate provider or generate a separate tab with exchange rates for multiple currencies. This additional feature allows you to manually modify any exchange rate values and use them in the report generating process.
Finally, you can generate the consolidated report by clicking on the “Execute” button.
In a very similar way, you can generate Profit And Loss and Cash Flow consolidated reports.
#How to schedule automatic data refresh?
To schedule the auto refresh, you can create a workflow by using the option Create Workflow and schedule auto-refresh and notification processes. Automatic workflow allows users to create different workflows, include specific templates, set up the different schedules for different workflows, notify the customers, clients, and team members using different automatic notifications within the same spreadsheet.
See the Create Workflow for further information.
#How modify your report and update your template?
You are in the middle of the refresh process and you realize you need to modify your report. You need to select Extensions -> G-Accon for QuickBooks -> Edit Templates for Current Sheet
Select the object, make the necessary changes to it and Update the template or Update and Execute the new query.