To get accounting report data from Xero you need to be logged in into Xero. Then you need to select from the menu Add-ons -> G-Accon for Xero -> Get Accounting Reports -> Trial Balance Net Movement.
Select Trial Balance Net Movement option from the drop down menu. G-Accon for Xero provides the ability to set up the Date for your data manually or you can refresh your data dynamically.
Select Trial Balance Net Movement option from the drop down menu. G-Accon for Xero provides the ability to set up the Date for your data manually or you can refresh your data dynamically. For your convenience, there are repopulated values such as This Month, This Quarter, This Year, Last Month, and so on.
You also can use pop up calendar or load the value from your google spreadsheet cell.
In order to switch to dynamic Data Rage you need to click on the button “Switch to Dynamic Date”. You have the ability to set up the Balance Date dynamically. The report data will be calculated based on the selected Date.
There are required and optional attributes for Trial Balance Net Movement report:
- Balance Date (Date format should be DD MMM, YYYY). You can select the static or dynamic date to generate the report
- Compare To (Previous Day, Previous Month, Previous Year)
- To Compare with ( from 1 to 24) previous periods
- Sort Previous Periods (Ascending/Descending)
- Cash Basis (false/true)
- Column Title. You have the ability to select only the desired columns.
Xero provides Optional features that might be useful for your business.
Change Pull Settings allows you to perform the following operations:
- Create a new Google Sheet
- Display Report Title
- Create Deep Link to Xero
- Display only account codes
- Display only account names
- Keep Original Formatting
- Remove total/summary rows
- Retrieve headers
- Create a data Table around pulled data
- Freeze Data Table Header
- Exclude Auto Refresh
- Display report summaries
- Remove entry diving rows
- Show “Account Type” column
You can also provide the start cell, for instance, A11. And provide the name of the template in Template Name field, for instance, Template #1.
Multi-Currency Converter allows you to view all your reports in multi-currency, convert back to your base currency, and share your reports with your customers, clients, and management.
How to schedule automatic refresh?
To schedule the auto refresh, you can create a workflow thru the option Create Workflow and schedule auto refresh and notification processes. Automatic workflow allows users to create different workflows, include specific templates, set up the different schedules for different workflows, notify the customers, clients, and the team members using different automatic notifications within the same spreadsheet. See the Automation process for further explanation.
To execute the process, click on the “Execute” button. The Trial Balance Net Movement details will be populated in the Google Sheet.
How to modify your report and update your template at the same place?
You are in the middle of the refresh process and you realize you need to modify your report. You need to select Add-ons -> G-Accon for Xero -> Update/Modify/Delete Templates for Current Sheet
Select the object, make the necessary changes to it and Update the template or Update and Execute the new query.