The Tracking Summary Report generates a list of your tracking options showing activity in a particular group of accounts for a specific time period.
To get accounting report data from Xero you need to be logged in into Xero. Then you need to select from the menu Add-ons -> G-Accon for Xero -> Get Accounting Reports -> Tracking Summary.
Select Tracking Summary option from the drop down menu. G-Accon for Xero provides the ability to set up the Date Range for your data manually or you can refresh your data dynamically. Date range suggestion is not to exceed 365 days.
You have the ability to set up the Date Range (To and From) dynamically. The report data will be calculated based on the selected Date Range.
You also have the ability to set up the Date Range (To and From) statically. The report data will be calculated based on the selected Date Range.
There are required and optional attributes for the Tracking Summary report:
- Accounts (account names)
- Account Types
- Column Titles
- Tracking Category Name
- Tracking Category Options
You have the ability to select the desired accounts or you can select all of the accounts. You can choose what columns needs to be in your report by selecting items in the Columns Titles.
And the most important you have ability to select tracking categories and tracking options. Activity will only display for an option if transactions have been assigned to an account.
If there are transactions occurring in the account group chosen that were not tracked, these are displayed as Unassigned.
Opening and Closing balances are displayed for each category option across all accounts used by that option based on the date range. The balances are based on the financial year to date for revenue and expense based accounts and a balance of all transactions for asset, liability and equity based accounts.
Net activity shows the outcome of all approved transactions (except purchase orders and quotes) in and out of the accounts belonging to the account group.
As usual G-Accon for Xero provides Optional features that might be useful for your business for both reports.
Xero provides Optional features that might be useful for your business.
Change Pull Settings allows you to perform the following operations:
- Create a new Google Sheet
- Display Report Title
- Create Deep Link to Xero
- Display only account codes
- Display only account names
- Keep Original Formatting
- Remove total/summary rows
- Retrieve headers
- Create a data Table around pulled data
- Freeze Data Table Header
- Exclude Auto Refresh
- Display report summaries
- Remove entry diving rows
- Show “Account Type” column.
You can also provide the start cell, for instance, A11. And provide the name of the template in Template Name field, for instance, Template #1.
To execute the process, click on the “Execute” button. The Tracking Summary details will be populated on the Google Sheet.
How to schedule automatic refresh?
To schedule the auto refresh, you can create a workflow thru the option Create Workflow and schedule auto refresh and notification processes. Automatic workflow allows users to create different workflows, include specific templates, set up the different schedules for different workflows, notify the customers, clients, and the team members using different automatic notifications within the same spreadsheet. See the Automation process for further explanation.
How to modify your report and update your template at the same place?
You are in the middle of the refresh process and you realize you need to modify your report. You need to select Add-ons -> G-Accon for Xero -> Update/Modify/Delete Templates for Current Sheet
Select the object, make the necessary changes to it and Update the template or Update and Execute the new query.