Profit And Loss

To get accounting report data from Xero you need to be logged in into Xero. Then you need to select from the menu Add-ons -> G-Accon for Xero -> Get Accounting Reports -> Profit And Loss.

Select Profit And Loss  option from the drop down menu. G-Accon for Xero provides the ability to set up the Date Range for your data manually or you can refresh your data dynamically. Date range is limited for 365 days.

You have the ability to set up the Date Range (To and From) dynamically. The report data will be calculated based on the selected Date Range.

Dynamic Date Range

You also have the ability to set up the Static Date Range (To and From):

Static Date Range

There are required attributes for Profit And Loss report that must be selected.

  1. Accounts
  2. Cash Transaction Only (true/false)
  3. To Compare with ( from 1 to 24) previous periods
  4. Sort Previous Periods (descending/ascending)
  5. Report Layout (Traditional/Historical)
  6. Show YTD
  7. Region Options (regions)

You can select all values, some, or at least one:

Accounts
Account Types
Cash Transactions Only
Report Layout
Region Option

G-Accon for Xero provides optional features that might be useful for your business.

Change Pull Settings allows you to perform the following operations:

  1. Create a new Google Sheet
  2. Display Report Title
  3. Create Deep Link to Xero
  4. Display only account codes
  5. Display only account names
  6. Keep Original Formatting
  7. Remove total/summary rows
  8. Retrieve headers
  9. Create a data Table around pulled data
  10. Freeze Data Table Header
  11. Exclude Auto Refresh
  12. Display report summaries
  13. Remove entry diving rows
  14. Show “Account Type” column.

You can also provide the start cell, for instance, A1. And provide the name of the template in Template Name field, for instance, Template #1.

To generate the report, click on the “Execute” button. The Profit And Loss report will be generated in Google Sheet.

How to schedule automatic refresh?

To schedule the auto refresh, you can create a workflow thru the option Create Workflow and schedule auto refresh and notification processes. Automatic workflow allows users to create different workflows, include specific templates, set up the different schedules for different workflows, notify the customers, clients, and the team members using different automatic notifications within the same spreadsheet. See the Automation process for further explanation.

How to modify your report and update your template at the same place?

You are in the middle of the refresh process and you realize you need to modify your report. You need to select Add-ons -> G-Accon for Xero -> Update/Modify/Delete Templates for Current Sheet

Select the object, make the necessary changes to it and Update the template or Update and Execute the new query.