To get accounting report data from QuickBooks you need to be logged in into QuickBooks. Then you need to select from the menu Add-ons -> G-Accon for QuickBooks -> Standard Accounting Reports -> Budget vs Actual.
Select Budget vs Actual option from the drop down menu.
There are required attributes for Budget vs Actual report:
- Accounting Method (Accrual/Cash)
- Sort Previous Periods
QuickBooks provides Optional features that might be useful for your business.
Change Pull Settings allows you to perform the following operations:
- Create a new Google Sheet
- Display Report Title
- Display only account codes
- Keep Original Formatting
- Only data rows
- Only report summaries
- Retrieve headers
- Create a Data Table around pulled data
- Freeze Data Table Header
- Exclude Auto Refresh
- Remove empty dividing rows
- Create deep links to QuickBooks
You can also provide the start cell, for instance, A1. And provide the name of the template in Template Name field, for instance, Template #1.
To execute the process, click on the “Execute” button. The Balance Sheet by Vendor details will be populated on the Google Sheet.
How to schedule automatic refresh?
To schedule the auto refresh, you can create a workflow thru the option Create Workflow and schedule auto refresh and notification processes. Automatic workflow allows users to create different workflows, include specific templates, set up the different schedules for different workflows, notify the customers, clients, and the team members using different automatic notifications within the same spreadsheet. See the Automation process for further explanation.
How to modify your report and update your template at the same place?
You are in the middle of the refresh process and you realize you need to modify your report. You need to select Add-ons -> G-Accon for QuickBooks> Update/Modify/Delete Templates for Current Sheet
Select the object, make the necessary changes to it and Update the template or Update and Execute the new query.