Balance Sheet

To get accounting report data from QuickBooks you need to be logged in into QuickBooks. Then you need to select from the menu Add-ons -> G-Accon for QuickBooks -> Get Accounting Reports -> Balance Sheet.

Select Balance Sheet option from the drop down menu. G-Accon for QuickBooks provides the ability to set up the Date Range for your data manually or you can refresh your data dynamically. Date range should not exceed 365 days.

Balance Sheet

You have the ability to set up the Date Range (To and From) dynamically. The report data will be calculated based on the selected Date Range.

Dynamic Date Range

There are required attributes for Balance Sheet report:

  1. To Compare with (from 1 to 24 periods)
  2. Accounting Method (Accrual/Cash)
  3. Sort Previous Periods (Ascending/Descending)
  4. Location(s)
  5. Class(es)
  6. Accounts
  7. Item(s)
To Compare with (from 1 to 24 periods)
Accounting Method (Accrual/Cash)
Sort Previous Periods (Ascending/Descending)
Accounts
Item(s)

QuickBooks provides Optional features that might be useful for your business.

Change Pull Settings allows you to perform the following operations:

  1. Create a new Google Sheet
  2. Display Report Title
  3. Display only account codes
  4. Keep Original Formatting
  5. Only data rows
  6. Only report summaries
  7. Retrieve headers
  8. Create a Data Table around pulled data
  9. Freeze Data Table Header
  10. Exclude Auto Refresh
  11. Remove empty dividing rows
  12. Create deep links to QuickBooks

You can also provide the start cell, for instance, A1. And provide the name of the template in Template Name field, for instance, Template #1.

To execute the process, click on the “Execute” button. The Balance Sheet details will be populated on the Google Sheet.

Executed Balance Sheet report

How to schedule automatic refresh?

To schedule the auto refresh, you can create a workflow thru the option Create Workflow and schedule auto refresh and notification processes. Automatic workflow allows users to create different workflows, include specific templates, set up the different schedules for different workflows, notify the customers, clients, and the team members using different automatic notifications within the same spreadsheet. See the Automation process for further explanation.

How to modify your report and update your template at the same place?

You are in the middle of the refresh process and you realize you need to modify your report. You need to select Add-ons -> G-Accon for QuickBooks> Update/Modify/Delete Templates for Current Sheet

Select the object, make the necessary changes to it and Update the template or Update and Execute the new query.